Introduction
At AIInnovationScore, we believe financial analysis should be both powerful and private. This privacy policy explains how we collect, use, and protect your personal information when you interact with our financial statement analysis platform and services.
Operating from Japan, we comply with the Personal Information Protection Act (PIPA) alongside international privacy standards. We want you to feel confident about sharing your financial data with our AI-powered analysis tools.
Key Principle: We collect only the information necessary to provide accurate financial analysis and improve our services. Your financial data remains confidential and is never sold to third parties.
Information We Collect
Financial Data You Provide
When using our analysis platform, you may upload or input various types of financial information. This helps our AI systems provide accurate insights about business performance and innovation potential.
- Income statements, balance sheets, and cash flow statements
- Revenue data, expense categories, and profit margins
- Research and development expenditures
- Technology investment records
- Innovation metrics and patent-related costs
- Industry benchmarking data for comparison
Account and Contact Information
To create your account and communicate with you about our services, we collect basic contact details and preferences.
- Name, email address, and phone number
- Company name and job title
- Billing address and payment information
- Communication preferences and language settings
- Account security credentials
Technical and Usage Data
Our platform automatically collects certain technical information to ensure security, improve performance, and customize your experience.
- IP address, browser type, and device information
- Pages visited, features used, and time spent on platform
- Analysis reports generated and downloaded
- Search queries and filter preferences
- Error logs and performance metrics
How We Use Your Information
Every piece of information we collect serves a specific purpose in delivering better financial analysis services. Here's exactly how we use your data:
| Data Type | Primary Purpose | Secondary Uses |
|---|---|---|
| Financial Statements | Generate AI-powered analysis reports | Industry benchmarking, trend identification |
| Innovation Metrics | Calculate innovation scores and rankings | Comparative analysis, recommendation engines |
| Contact Information | Account management and support | Service updates, educational content |
| Usage Analytics | Platform optimization and security | Feature development, user experience improvements |
AI Model Training and Improvement
We use aggregated, anonymized data to continuously improve our financial analysis algorithms. Your specific company data is never identifiable in these training processes. The AI learns patterns from thousands of anonymized data points to provide better insights for everyone.
Data Sharing and Third-Party Relationships
We maintain strict controls over who can access your information. Your financial data is sensitive, and we treat it with the highest level of confidentiality.
Service Partners
We work with carefully selected partners to provide comprehensive financial analysis services. All partners sign strict data protection agreements.
- Cloud infrastructure providers (AWS, Google Cloud) for secure data storage
- Payment processors for billing and subscription management
- Email service providers for communication and support
- Analytics partners for performance monitoring and optimization
Legal and Regulatory Requirements
In certain situations, we may be required to share information with authorities or other parties. This only happens when legally required or necessary to protect our users and services.
- Compliance with Japanese PIPA regulations and court orders
- Financial regulatory reporting requirements
- Investigation of fraud, security threats, or illegal activities
- Protection of intellectual property rights
What We Never Share: We never sell your personal information or financial data to marketing companies, data brokers, or competitors. Your analysis results and business insights remain confidential to your organization.
Your Privacy Rights and Control
You have significant control over your personal information and how we use it. These rights are built into our platform and can be exercised at any time.
Access and Transparency
You can request detailed information about what data we have, how we've used it, and who we've shared it with. Most of this information is available directly in your account dashboard.
- Download all your stored data in standard formats
- View detailed logs of analysis performed on your data
- Access history of data sharing and processing activities
- Review all communications and support interactions
Correction and Update
Keep your information accurate and up-to-date through your account settings or by contacting our support team. Accurate data leads to better analysis results.
- Update contact information and preferences instantly
- Correct errors in uploaded financial data
- Modify analysis parameters and settings
- Change communication preferences and notifications
Deletion and Restriction
You can request deletion of your data or restrict how we process it. We'll explain any limitations based on legal requirements or service functionality.
- Delete specific analysis reports or datasets
- Close your account and remove all associated data
- Opt out of AI model training using your data
- Restrict processing for specific purposes
Security Measures and Data Protection
Financial data requires the highest level of security. We've implemented multiple layers of protection to keep your information safe from unauthorized access, theft, or misuse.
Technical Security Controls
Our platform uses enterprise-grade security measures that meet international standards for financial data protection.
- AES-256 encryption for all data at rest and in transit
- Multi-factor authentication for all user accounts
- Regular security audits and penetration testing
- Automated backup systems with encrypted storage
- Network monitoring and intrusion detection systems
- Secure API endpoints with rate limiting and validation
Access Controls and Monitoring
We strictly control who can access your data and maintain detailed logs of all access activities for audit purposes.
- Role-based access control with minimum necessary permissions
- Regular access reviews and employee security training
- Comprehensive audit logs for all data access and modifications
- Incident response procedures for potential security breaches
- Regular security updates and patch management
Data Retention and Deletion
We keep your information only as long as necessary to provide services, comply with legal requirements, or resolve disputes. Different types of data have different retention periods based on their purpose and regulatory requirements.
| Data Category | Retention Period | Deletion Process |
|---|---|---|
| Financial Analysis Data | 3 years after account closure | Automated deletion with secure overwrite |
| Account Information | 7 years for tax and regulatory compliance | Manual review and secure deletion |
| Usage Analytics | 2 years from collection date | Automated anonymization then deletion |
| Support Communications | 5 years for service improvement | Automated deletion with audit trail |
| Marketing Preferences | Until withdrawn or 1 year inactive | Immediate removal from all systems |
Early Deletion Requests
You can request earlier deletion of your data in most cases. We'll explain any limitations based on legal requirements or ongoing services you're using. The process typically takes 30 days to complete across all our systems.
International Data Transfers
While we operate primarily from Japan, some of our service partners and backup systems are located in other countries. We ensure appropriate safeguards are in place for any international data transfers.
Transfer Safeguards
All international transfers are protected by legally binding agreements and technical measures that provide equivalent protection to Japanese privacy laws.
- Standard contractual clauses approved by privacy authorities
- Adequacy decisions recognizing equivalent protection levels
- End-to-end encryption for all cross-border data flows
- Regular audits of international partners and their security practices
- Data localization options for sensitive financial information
Data Processing Locations
Your data may be processed in the following regions, all with appropriate legal protections:
- Primary processing: Japan (Tokyo and Osaka data centers)
- Backup storage: Singapore and South Korea
- Analytics processing: European Union (Ireland)
- Payment processing: United States (PCI-DSS certified facilities)